Programme Assistant — Strategic Programme

Applications procedure
Related Files
    Personnel Service Agreement (PSA)
    Tokyo, Japan
    UTC +9

    United Nations University

    For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU’s work spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

    United Nations University Institute for the Advanced Study of Sustainability (UNU-IAS)

    UNU-IAS is a UNU institute based at UNU Headquarters in Tokyo. The mission of UNU-IAS is to serve the international community through policy relevant research and capacity development focused on sustainability, including its social, economic and environmental dimensions. UNU-IAS builds on a strong tradition of UNU research and capacity development in Japan, undertaken in collaboration with a global network of professionals and scholars, particularly in Africa and Asia. For more information please visit

    Strategic Programme / Strategy and Management Office

    Strategic Programme is a new flagship programme implemented by the Strategy and Management Office (SMO) in collaboration with academic programmes of the institute as well as multi-stakeholders such as local governments and the private sector under its Strategic Period 2020-2024. The Strategic Programme implements a research project on the governance on the SDGs, including monitoring and evaluation on the multiple benefits related to SDGs delivered from implementation of major environmental actions, and sustainable finance. The Strategic Programme also implements policy-oriented research activities related to 2030 Agenda for the Sustainable Development.


    Under the overall supervision of the UNU-IAS Director, and the direct guidance and supervision of the Head of Programme and Administration, the Programme Assistant will assist academic and administrative activities of the Strategic Programme. Specific responsibilities include the following duties:

    • assist in academic activities related to the programme, including writing, editing, translation, preparation of presentation materials
    • assist in providing logistical support to the organisation and follow-up of conferences, meetings and other public events
    • assist in daily communications with other partners related to the project operation including meeting arrangements, information sharing and other related matters
    • support the Director and the Head of Programme and Administration by providing talking points and presentation materials for events and conferences, and by coordinating with partners
    • maintain supporting documents and filing system for the project
    • perform other duties assigned by the supervisor on the topic

    Required qualifications and experience

    Required qualifications and experience include:

    • a bachelor’s degree in business administration, public administration, environmental science, international relations or related field of study with at least two (2) years of work experience in office administration or related duties, preferably in an international environment
    • knowledge and working experience of the organisation of conferences, logistical, and financial arrangements is preferable; work experience in international organisations or promoting major international initiatives is an asset
    • excellent communication skills with proficiency in both oral and written English
    • advanced communication skills in Japanese and other languages are an asset
    • ability to prioritise tasks, to complete them within a limited time frame, and to handle multiple concurrent activities
    • a good team player with strong interpersonal skills, demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
    • excellent computer skills and proficiency in Microsoft Office are essential

    UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation.

    UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination


    This is a junior level position in administrative affairs with scope for growth and additional responsibilities. Remuneration will be commensurate with qualifications and experience and will range from JPY315,083 to 348,083 per month.

    Duration of contract

    This is a full-time employment on a Personnel Service Agreement (PSA) with UNU-IAS. Initial appointment will be for one (1) year, with the possibility of renewal subject to satisfactory work performance, with the combined duration of appointments not exceeding four (4) years.

    This is a locally recruited post; no relocation expenses or allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations. UNU does not sponsor a working visa for this position.

    Starting date

    As soon as possible.

  • Interested applicants should submit their applications, and all required documents listed below online through Impactpool:

    • a cover letter setting out how your qualifications and experience match the requirements of the position
    • a curriculum vitae (CV) and a completed and signed UNU Personal History (P.11) form (both in English); please avoid using similar forms provided by other United Nations organisations
    • a brief CV in Japanese
    • an indication of the reference number of the vacancy announcement (2021/UNU/IAS/PSA/PA/SP/32)

    Please note that applications received after the closing date will not be considered