Programme Assistant

Applications procedure
Related Files
    Personnel Service Agreement
    2017/UNU/IAS/PSA/PA /80
    Tokyo, Japan
    UTC 0
    Open until position is filled

    Organizational Unit: UNU Institute for the Advanced Study of Sustainability (UNU-IAS)

    United Nations University objectives

    The United Nations University (UNU) is an international community of scholars engaged in research, postgraduate teaching and capacity development, and dissemination of knowledge in furtherance of the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

    UNU Institute for the Advanced Study of Sustainability (UNU-IAS)

    UNU-IAS is a UNU institute based at UNU Headquarters in Tokyo. The mission of UNU-IAS is to serve the international community through policy-relevant research and capacity development focused on sustainability, including its social, economic, and environmental dimensions. UNU-IAS builds on a strong tradition of UNU research and capacity development in Japan, undertaken in collaboration with a global network of professionals and scholars, particularly in Africa and Asia. For more information please visit

    Education for Sustainable Development (ESD)

    The Education for Sustainable Development (ESD) project contributes to designing and undertaking interdisciplinary, policy-oriented research and capacity development activities through two flagship initiatives: the global multi-stakeholder network of Regional Centres of Expertise (RCEs) on ESD and the Promotion of Sustainability in Postgraduate Education and Research Network (ProSPER.Net), an alliance of higher education institutions throughout the Asia-Pacific region.


    Under the overall supervision of the Director of UNU-IAS and under the direct guidance and supervision of the ESD Project Director, the Programme Assistant shall perform the following tasks:

    • provide administrative assistance in travel arrangements, procurements, and payments for the project
    • render logistic support for organisation and follow-up of conferences, workshops, seminars, and other events
    • maintain documentations and filing system for the project
    • assume responsibilities for clerical support to the Project Director
    • perform other duties as may be assigned

    Required qualifications and experience

    Required qualifications and experience include:

    • a university degree, in a field related to Business Administration, Public Administration, Finance, Education, Social Sciences, Development Studies, Environment, or Sustainable Development
    • at least three (3) years of progressively responsible experience in a related area; work experience in office administration or related duties at international organisations is an asset
    • knowledge and experience of working with coordination and organisation of conferences, logistical and financial arrangements, and, ideally, sustainable development-related issues; knowledge of the UN governance structure will be considered an added advantage
    • knowledge of international educational development, ESD, international and comparative education, and/or environmental education is a definite advantage
    • good computer and organisational skills
    • excellent communication skills with fluency in both oral and written English and Japanese
    • excellent analytical skills as well as demonstrated ability to multitask and to manage own workload and schedule to deliver timely results
    • a good team player with strong interpersonal skills, demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity


    Remuneration will commensurate with qualification and experience, and will range from JPY 300,000 to 330,000 per month. There are no other fringe benefits.

    Duration of contract

    This is full-time employment on a Personnel Service Agreement (PSA) with UNU-IAS. Initial appointment will be for one (1) year, with the possibility of renewal subject to satisfactory work performance. The combined duration of appointments shall not exceed six (6) years.

    This is a locally recruited post; no relocation expenses or allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations. UNU does not sponsor a working visa for this position.

    Starting date

    November 2017 (negotiable)

  • Interested applicants should submit their applications by email (to, and must include the following:

    • a cover letter setting out how your qualifications and experience match the requirements of the position
    • a curriculum vitae and a completed and signed UNU Personal History (P.11) form; please avoid using similar forms provided by other United Nations organisations
    • an indication of the reference number of the vacancy announcement (2017/UNU/IAS/PSA/PA/80)
    • a brief resume in Japanese

    Please note that applications received after the closing date will not be considered.

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    The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8)

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