Finance Associate

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  • POSITION:
    Fixed Term Appointment (FTA), GS-6
    REFERENCE NO.:
    2019/UNU/HQ/FIN/FTA/FA/34574
    LOCATION:
    Putrajaya, Malaysia
    Timezone:
    UTC +8
    CLOSING DATE:
    2019•11•30

    About UN University

    For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU’s work spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. For more information please visit https://unu.edu/

    This position is located in the UNU’s Administration unit, Finance Section. The Finance section delivers wide rage of finance-related services to global UNU system.

    Responsibilities

    Reporting to the Senior Accountant, the Finance Associate supports the provision of high-quality accounting services, in compliance with the UN Financial Regulations and Rules, UNU policies, and established operational practices. The post is located at UNU Centre (Administration) in Putrajaya. The Finance Associate will be expected to:

    • perform a variety of accounting functions, such as approving payment requests and pay cycles, as well as supervises the process of returned payments, payment enquiries, and recording of journals
    • verify and ensure successful bank transfers for payments as well as liaises with the banks for transactional matters
    • approve travel requests and claims and advise the application of guidelines to provide solutions to travel related issues
    • act as programme administrator for debit/credit cards which includes liaising with the service providers, issuing cards, and ensuring cards transactions are recorded
    • perform as the lead in maintaining the capital asset data in the asset management module which includes registering new assets, executing asset disposals and transfers in the module, and reviewing the asset status monthly
    • supervise the registration and maintenance of vendor master data records in the ERP system
    • perform month end and year end closing, reconciliations, and reporting activities
    • contribute towards improvements in the ERP system and development of new online applications, which includes performing the user acceptance testing and documentation of operating procedures
    • perform other duties as assigned

    Required qualifications and experience

    Required qualifications and experience include:

    • a bachelor’s degree or equivalent from a recognised university in finance, accounting or equivalent disciplines with a minimum 5 years of relevant working experience; alternatively, a post high school certificate or diploma in accounting with at least 7 years of relevant working experience
    • experience working with International Public Sector Accounting Standards (IPSAS) or other international accounting standards is desirable
    • good Excel spreadsheet skills and experience in handling ERP systems; knowledge of Oracle Peoplesoft is an advantage
    • ability to work under minimal supervision and with a high level of resilience
    • fluency in both oral and written English is required; knowledge of another UN official language is an asset
    • results-oriented, self-motivated, and hands on, with the strong ability to establish priorities, multitask, and work within tight timelines
    • strong commitment to customer service

    UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation.

    UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and, discrimination.

    Remuneration:

    Remuneration will be commensurate with the qualifications and experience of the successful candidate and at the GS-6 level of the General Service salary scale for Kuala Lumpur duty station. For more information please visit: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/malaysia.htm

    Duration of contract

    This is a full-time fixed-term appointment. In accordance with the UNU Personnel Policy, the period of initial contract would be for one-year with the possibility to extend. The mandatory retirement age in the United Nations is 65 years.

    Staff members of the UNU are international civil servants subject to the authority of the Rector and may be assigned to any of the activities or offices of the University.

    Starting date

    As soon as possible.

  • Interested applicants should submit their application materials by email to finasst.appsa@unu.edu

    Applications must include the following:

    • a complete UNU Personal History Form (P.11)
    • a cover letter detailing how your qualifications and experience match the requirements of the position and the specific contributions you can make to the UNU.
    • an indication of the vacancy announcement reference number (2019/UNU/HQ/FIN/FTA/FA/34574)