Finance Assistant (Japanese Speaker)

Applications procedure
Related Files
    Personnel Service Agreement
    Putrajaya, Malaysia
    UTC +10
    Open until position is filled

    Organizational Unit: UNU Centre, Administration (Finance)

    About UN University

    For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU’s work spans the full breadth of the 17 SDGs, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.


    Reporting to the Senior Accountant, the main duties and responsibilities of the Finance Assistant include the following:

    • provides financial accounting services, which includes creation of vouchers, purchase orders and /or journals as well as data extraction
    • supports payment processing work, which includes verifying supporting documents and checking accuracy of the calculations
    • initiates payment process, which includes running pay cycles as well as preparing bank upload files and fund requests
    • processes return payments from banks
    • assists in monthly closing activities
    • processes travel requests and claims as per UNU travel guidelines
    • registers vendor after reviewing vendor form received
    • responds to routine inquiries and information requests, including drafting routine written responses and/or routing to appropriate personnel for handling as required
    • provides general office support to help ensure the smooth functioning of the Finance Unit
    • reviews, records, routes, and/or processes mail or other documents received, including gathering pertinent background material, tracking and monitoring follow-up action
    • maintains files (both paper and electronic) and database for the Finance Unit
    • performs other duties as assigned

    Required qualifications and experience

    Required qualifications and experience include:

    • minimum diploma/advanced diploma in Accountancy, Finance, or equivalent field of study, with at least two (2) years of progressively responsible experience in a related area
    • fresh university graduates are encouraged to apply
    • proficiency in Microsoft Office is required
    • fluency in both oral and written English is required; knowledge of another UN official language is an asset; ability to read Japanese language is a MUST.
    • result-oriented, self-motivated and “hands-on” with the ability to prioritise work and multitask
    • proven interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity


    Remuneration will be commensurate with qualifications, experience and level of responsibilities within the Administration.

    Duration of contract

    This is a full-time employment on a one (1) year Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance, and the combined duration of appointments not exceeding six (6) years.

    This is a locally recruited post and no relocation allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status, nor is he/she a “staff member” as defined in the UN Staff Rules and Regulations.

    Starting date

    As soon as possible.

  • Interested applicants should submit their applications, preferably by email (to, and must include the following:

    • a cover letter setting out how the qualifications and experience match the requirements of the position
    • a completed and signed UNU Personal History (P.11) form; please avoid using similar forms provided by other United Nations organisations
    • an indication of the reference number of the vacancy announcement (2018/UNU/HQ/FIN/PSA/FA/12)

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    The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).


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