Finance Assistant

Overview
Applications procedure
Related Files
Contact
  • POSITION:
    Fixed Term Appointment
    REFERENCE NO.:
    2020/UNU/HQ/FTA/FA/30687
    LOCATION:
    Kuala Lumpur, Malaysia
    Timezone:
    UTC +8
    CLOSING DATE:
    2020•04•22

    United Nations University

    The United Nations University (UNU) is an international community of scholars, engaged in research, postgraduate teaching and capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its member states.

    Reporting to the Senior Finance Manager, the Finance Assistant will be responsible for provision of budgetary and reporting services for UNU globally while ensuring the compliance with the applicable rules and regulations. He/she will work in close collaboration with staff at UNU Centre and institutes to successfully deliver services. The post is located at UNU Centre (Administration) in Putrajaya.

    Duties and responsibilities

    Assist with the implementation of effective financial closing and reporting:

    • assist in the preparation of the monthly financial reports and annual financial statements
    • assist with the review of donor agreements in terms of payment schedules, milestones, and reporting requirements to ensure correct revenue recognition in accordance with established guidelines for IPSAS compliance
    • perform data entry in the Donor Agreements Contracts Module with minimal supervision
    • ensure that all entries in the Donor Agreements Contracts Module are updated on a timely basis and proactively detect data issues
    • assist with the review of regular financial reports and transactions
    • assist in the preparation of a variety of reports including contribution reports, refunds to donors, unpaid pledges, and voluntary contributions receivable for IPSAS financial reporting
    • assist with the preparation of journal entries and GL schedules
    • assist with the preparation of information required to respond to audit findings and recommendations

    Support the execution of the budgeting process:

    • assist in the preparation of supporting documents for the finalisation of cost estimates and budget proposals
    • assist in the preparation of various reports including budget execution reports, project reporting, and UNU Council reports

    Facilitate knowledge building and knowledge sharing:

    • contribute to knowledge sharing by synthesis of lessons learnt and best practices in finance
    • contribute to new ERP modules implementation and continuous initiatives on systems enhancements

    Provide administrative office support services to help ensure the smooth functioning of the Finance        Unit and perform any other duties as may be assigned.

    Required qualifications and experience

    Required qualifications and experience include:

    • bachelor’s degree or equivalent from a recognised university in finance, accounting, or equivalent disciplines with a minimum 3 years of relevant working experience; alternatively, a post high school certificate or diploma in accounting with at least 5 years of relevant working experience
    • experience working with International Public Sector Accounting Standards (IPSAS) or other international accounting standards is required; experience in the area of revenue management, particularly with donor agreements, is desirable
    • good Excel spreadsheet skills and experience in handling ERP systems; knowledge of Oracle Peoplesoft is an advantage
    • ability to work under minimal supervision and with a high level of resilience
    • fluency in both oral and written English is required; knowledge of other UN official languages is an asset
    • result-oriented, self-motivated and hands on, with the strong ability to establish priorities, multitask and work within tight timelines
    • strong commitment to customer service

    UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation.

    UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.

    Remuneration

    Remuneration will be commensurate with the qualifications and experience of the successful candidate and at the GS-5 level of the General Service salary scale for Kuala Lumpur (duty station). For more information please visit: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/malaysia.htm

    The Rector reserves the right to appoint suitable candidate at a lower category.

    Duration of contract

    This is a full-time, fixed-term appointment. In accordance with the UNU Personnel Policy, the period of initial contract would be for one-year with the possibility to extend. The mandatory retirement age in the United Nations is 65 years.

    Staff members of UNU are international civil servants subject to the authority of the Rector and may be assigned to any of the activities or offices of the University.

  • Interested applicants should submit their applications by email to financeconsultant_KL@unu.edu and must include the following:

    • a cover letter explaining the motivation for applying for the post and how the candidate’s qualifications and experience match the requirements of the position
    • a completed and signed UNU Personal History (P.11) form; please avoid using similar forms provided by other United Nations organisations
    • full contact information of three (3) references
    • an indication of the reference number of the vacancy announcement (2020/UNU/HQ/FTA/FA/30687)